BAUGHAN (PTY) LTD Reg No. 1997/020939/07 a Baughan Group company

MANUAL PREPARED IN ACCORDANCE WITH SECTION 51 OF
THE PROMOTION OF ACCESS TO INFORMATION ACT, NO. 2 OF 2000 ("THE ACT")

Part I. Contact details - Section 51(1)(a)
Head of body: E-mail:
Mr. D.W. Anderson infoZA@bongroup.com
Physical Address: Postal Address:
No. 4 Rinkhals Street 
Germiston
Industries East 1400		 P.O. Box 366
Germiston 1400
 
Tel: Fax:
(011) 873-6666 (011) 825-4672
Introduction to BAUGHAN (PTY) LTD
 
Based in Germiston Gauteng, Baughan (Pty) Ltd is an American owned company boasting five divisions. 

Swasap manufacture and supply railway axles and wheels to railway administrators, rolling stock builders and refurbishment workshops worldwide. The Company has over 40 years of manufacturing experience and its production systems conform to every recognised international quality standard. 

Salchain for over 30 years has supplied a range of conveyor and elevator chain products to customers throughout the world. All products are manufactured to strict quality control standards to ensure full compatibility with internationally recognised chain specifications. 

Rolmac is a speciality machining facility manufacturing components for the mining, military and automotive industries including hopper axles, hopper wheels, bearing boxes, machined hollow bodies and hubs. We specialise in machining and heat treatment of SG Iron (ADI) cast products for use in a number of industries. 

Baughan Tool & Die has served the engineering industry for over 40 years with quality, precision manufactured tools. 

Gauley-Robertson supply replacement parts and supplies as well as equipment rebuilding for the South African mining industry.

The aims and objectives of Baughan (Pty) Ltd are: 

To maximise the returns on investment of its shareholders through growing the business in reputation and turnover whilst ensuring long-term job stability, development and financial security of its employees.

Part II. The Section 10 Guide on how to use the Act - Section 51(1)(b)
 
The guide will be available from the SA Human Rights Commission. Please direct enquiries to:

The SA Human Rights Commission:
Private Bag 2700
2041 Houghton
Tel: 011 484-8300
Fax: 011 484-0258
e-mail: paia@sahrc.org.za
Website: http://www.sahrc.org.za/

Part III. Records available in terms of any other legislation - Section 51(1)(d)
 
  • Labour Relations Action 66 of 1995
  • Occupational Health & Safety Act 85 of 1993
  • Basic Conditions of Employment Act 75 of 1997
  • Employment Equity Act 55 of 1998
  • Unemployment Insurance Act 30 of 1966
  • Skills Development Levies Act 9 of 1999
  • Income Tax Act 58 of 1962o Value Added Tax Act 89 of 1991 
  • Companies Act 61 of 1973
Part IV. Access to the records held by BAUGHAN (PTY) LTD - Sections 51(1)(c) & 51(1)(e)
 
(i) Information available without having to request access in terms of the Act [Section 51(1)(c)]:

A. Baughan's website www.bongroup.com is accessible to anyone with access to the Internet, and contains the following pages:

  • Home 
  • Companies
  • Products 
  • Other

B. Baughan's information centre contains a collection of works on business-related topics, which are already in the public domain. Any costs that are incurred will be for the account of the user.

(ii) Records that may be requested in terms of the Act [Section 51(1)(e)]:

  • Operational information
  • Defined as information needed in day-to-day running of Baughan and generally of little to no use to persons outside Baughan.
  • Communications
  • Correspondence to and from persons within and without the organisation since 1996.
  • Circulars
  • Documents circulated to members since 1996 on topics relevant to business.
  • Other information
    • Statutes of the Chamber Management records
    • Membership records Financial records
    • Personnel records Minute books

(iii) Form of request

    • The requester must use the prescribed form to make the request for access to a record. This must be made to the head of the private body. This request must be made to the address, fax number or electronic mail address of the body concerned [s 53(1)].
    • The requester must provide sufficient detail on the request form to enable the head of the private body to identify the record and the requester. The requester should also indicate which form of access is required. The requester should also indicate if any other manner is to be used to inform the requester and state the necessary particulars to be so informed [s 53(2)(a) and (b) and (c)].
    • The requester must identify the right that is sought to be exercised or to be protected and provide an explanation of why the requested record is required for the exercise or protection of that right [s 53(2)(d)].
    • If a request is made on behalf of a another person, the requester must then submit proof of the capacity in which the requester is making the request to the satisfaction of the head of the private body [s 53(2)(f)].

Fees:

A requester who seeks access to a record containing personal information about that requester is not required to pay the request fee. Every other requester, who is not a personal requester, must pay the required request fee:

    • The head of the private body must notify the requester (other than a personal requester) by notice, requiring the requester to pay the prescribed fee (if any) before further processing the request [s 54(1)].
    • The fee that the requester must pay to a private body is R50. The requester may lodge an application to the court against the tender or payment of the request fee [s 54(3)(b)].
    • After the head of the private body has made a decision on the request, the requester must be notified in the required form.
    • If the request is granted then a further access fee must be paid for the search, reproduction, preparation and for any time that has exceeded the prescribed hours to search and prepare the record for disclosure [s 54(6)].
Part V. Other information as may be prescribed - Section 51(1)(f)
The Minister of Justice and Constitutional Development has not made any regulations in this regard.
Part VI. Availability of the manual - Section 51(3)
  • Available from the Human Rights Commission
  • Baughan website www.bongroup.com/
  • Available in printed format at Baughan’s premises
Part VII. Prescribed fees for private bodies
1. The fee for a copy of the manual as contemplated in regulation 9(2)(c) is R1,10 for every photocopy of an A4-size page or part thereof.
 
2. The fees for reproduction referred to in regulation 11(1) are as follows:

(a)

 For every photocopy of an A4-size page or part thereof 1,10
 

(b)

 For every printed copy of an A4-size page or part thereof held on a computer or in electronic or machine-readable form
  		0,75
 

(c)

 For a copy in a computer-readable form on –
stiffy disc
compact disc		   
7,50
70,00
 

(d)

 For a transcription of visual images, for an A4-size page or part thereof
For a copy of visual images		 40,00
60,00
 

(e)

 For a transcription of an audio record, for an A4-size page or part thereof
For a copy of an audio record		 20,00
30,00
 
3. The request fee payable by a requester, other than a personal requester, referred to in regulation 11(2) is R50,00.
 
4. The access fees payable by a requester referred to in regulation 11(3) are as follows:

(1)(a)

 For every photocopy of an A4-size page or part thereof 1,10
 

(b)

 For every printed copy of an A4-size page or part thereof held on a computer or in electronic or machine-readable form
  		0,75
 

(c)

 For a copy in a computer-readable form on –
(i) stiffy disc
(ii) compact disc		  
7,50
70,00
 

(d)

 (i) For a transcription of visual images, for an A4-size page or part thereof
(ii) For a copy of visual images		 40,00
60,00
 

(e)

 (i) For a transcription of an audio record, for an A4-size page or part thereof
(ii) For a copy of an audio record 		20,00
30,00
 

(f)

 To search for and prepare the record for disclosure, R30,00 for each hour or part of an hour reasonably required for such search and preparation.
(2) For purposes of section 54(2) of the Act, the following applies:

(a)

 Six hours as the hours to be exceeded before a deposit is payable; and

(b)

 one third of the access fee is payable as a deposit by the requester.
(3) The actual postage is payable when a copy of a record must be posted to a requester.

 

Part VIII. Prescribed forms
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